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Minutes from the PCTC’s Annual Meeting which was held on March 20, 2010 at Dutch’s Daughter in Frederick, MD. There were 26 in attendance. Officer’s Reports President John Cleland: 2009 was another wonderful, exciting year for the club. We kicked things off with another successful Specialty and are ending the year here among friends. Every event and activity was fun and exciting with plenty of people and Cairns adding to the festivities…except for that little blizzard that canceled the world along with our match. We embody the characteristics of our Cairns. We work hard, we play hard and we compete hard. We are the blue collar, work-a-day folk, who, as individuals go at our tasks full tilt and don’t quit until it is done But, when the job is tough or dangerous, we put aside our differences and come together instinctively to work as a pack, as our Cairns do. This ability to become one for the good of the Club is what makes PCTC a strong club that has thrived for the better part of 40 years. As individual members and committees members, we do our best to help the club through hard work and ethical conduct. We thank all who volunteered this year in the many activities that were held and ask all of our members to get involved! We need you. We volunteer because we are not only members but are friends with a common bond – our wonderful Cairn terriers! And that, my friends, makes us all happy. Secretary Peggy Slattery: The PCTC’s Annual minutes for 2009 were typed and presented in the April edition of Thistletalk. PCTC’s regular class judge for 2012, Yvonne Catto, has been contacted and has accepted the club’s invitation. Also, the 2012 Sweepstakes judge, DiAnn Flory, has accepted PCTC’s invitation. The Board met 4 times during the past year and the minutes have been taken, typed, and distributed by the Secretary. A brief overview has been put in Thistletalk under Board Briefs. The Secretary keeps in touch with AKC and other Cairn club affiliates – such as CTCA. Letters were sent to all club members with the upcoming slate of officers with a notice that any additional nominees were to be sent to the Secretary for the club’s vote at the annual meeting. No additional names were received. This is my last year as Secretary of PCTC after 4 years and I wish to sincerely thank all of you for your support. Treasurer Will Flory: A copy of the financial report for 2009 may be obtained by contacting Will Flory via e-mail or phone. His number is listed in the newsletter. Committee Reports Specialty Weekend Report (Pam Davis): The 2010 Specialty plans for April 22nd-April 26th are well underway! The committees have been hard at work and I would like to take this opportunity to thank all involved. In January, I mailed 200 brochures along with raffle tickets and advertising information to PCTC club members and CTCA Board members and others who had attended this specialty in the past. The newsletter included information about the event as well. The hotel is filling up quickly so I hope that everyone makes their reservations before the deadline. The Cairn Terrier Club of America will be holding its semi-annual Board meeting at the hotel on Saturday April 24th. It has been my pleasure to serve as Specialty coordinator and “Let’s Have a Ball!” Ways and Means (Jackie Sowards): Sales continue to be strong. Ways and Means was present at the club’s specialty show, all field trials and matches. A detailed accounting is provided by the Treasurer in his report. I am requesting help with Ways and Means for the Specialty Show and appreciate any appropriate items which you can donate. Thank you for the opportunity to serve the club. Please keep supporting Ways and Means for the good of PCTC. Breeder Referral (Roberta Perry, Marsha Quinn): The Breeder Referral committee provides information to people who are considering adding a Cairn terrier to their family. Internet requests and phone calls are just about even in number, as many people like to have a personal conversation about Cairns. We answer these requests by providing website articles, member contacts and other support as needed. The committee maintains a list of available Cairns in order to offer the caller contacts with responsible breeders. To maximize your contacts, please inform us directly so that we can help place your Cairns. Your support helps us to put our best “paw” forward. Rescue (Lois Cleland, Veronica Hudak-Moe): In 2009 we had the busiest year rescue has had in a long time. We placed 7 males and 3 females through our foster program and 6 males and 5 males through our assistance in direct adoptions. Each one of these dogs has a name and a story. Several were owner surrenders. They were dogs whose owners did not make wise choices when choosing them. Foster homes provide training, schedules, and nurturance. These homes prepare displaced dogs for their “forever” homes. In October PCTC rescue assisted with the huge undertaking of rescuing 13 dogs from a breeder whose health became so bad that she could no longer maintain her kennel. We thank everyone who stepped us to help, especially Marty and David Levy. In 2009 PCTC rescue worked with Scottie Rescue of MD, Westie Rescue of metro DC, Cairn Rescue USA, Col. Potter Cairn Terrier Rescue, Cairn Rescue League, Housatonic Cairn Terrier Club, Prince George’s County Shelter, and the Annapolis SPCA. We welcome all club members who would like to get involved with PCTC rescue. Membership (Veronica Hudak-Moe): Since the last annual meeting, we’ve had 4 new members join. James Reid, Karen Yu, and Michele & Steve Engebretson were voted in as new members in 2009. Eight membership packets were sent out in the last year: 6 via e-mail and 2 via snail mail. As of this writing, we have 130 members in 89 households. We have 2 applicants that are pending a vote to membership, and they are Lynn Sanderson and Sara Fairchild. Also, I am tracking membership dates so if you remember the approximate date or year that you became a member, please let me know. Newsletter (Becky Sims): The newsletter continues to be published 6 times per year. To date, there are 40 households who have opted to receive the newsletter online, while 49 households still receive the hardcopy via US Mail. As a reminder, opting for the online version saves the club money, saves volunteer time, and saves paper. The editors will continue to accept breed and dog-related articles from any member, as well as photographs. The editors prefer information to be sent electronically, as this makes the job of merging the information into the newsletter much easier and cuts down on the possibility of error. Field Trials (Veronica Hudak-Moe): The club held 2 field trials in 2009, both of which were held at my home in Haymarket, VA. In May, there were 45 Cairns entered in the races and 18 in Go-to-ground. In November, there were 47 Cairns entered in the Races and 12 in Go-to-Ground. The weather for the fall trials was rotten and very “Scottish-like.” The general consensus was “we’re already wet and the dogs don’t care, so let’s go for it!” Thank you to everyone who helped out with the field trials planning and execution. Without you, the field trials cannot continue to be a success. We are always looking for volunteers. If you can help with anything, please let me know. Field Trials Registrar (Judith Simmons): PCTC held two trials in 2009. At the May 31st trial, three Working Certificates were issued to Annwood Eros CDX, RE, NAJ owned by Bitsy Armstrong, Scotty of Sligachan owned by Sue Hathaway, and Bubbles Owned by Darlene Simpson. Two Sporting Certificates were issued to Nightfalls Colby Jack owned by Claire and Darrell Dise and Tintop Mainframe, owned by Sara Fairchild and Patty Dameron. At the November 1st trial, one Working Certificate was issued to CH Annwood Epitome owned by Sherrye Schenk and two Sporting Certificates were issued, both to Nightfalls Colby Jack owned by Claire and Darrell Dise. Web Site (Veronica Hudak-Moe): The web site will be having its 10h anniversary this June. In the last year, the whole site got a new look, the event calendar was upgraded, Google Checkout capability was added for taking credit card payments online, and the “Members Area” was further enhanced. Members now have the ability to pay dues and submit entries for the Field Trials online. Finally, I added a Potomac Cairn Terrier Club group on Face book that allows PCTC members and non-PCTC members to follow club happenings. Members of these groups can also share Cairn-related photos, videos, and links. It’s another way to get more traffic to our web site and inform the public about our club. Match Report (Diane Ondo): There were two matches held during the last year. The entry for the spring match was 10 dogs. The winter match was rescheduled due to the weather. It is to be held tomorrow March 21st. I would ask for volunteers to help coordinate the VA matches as it is more difficult for me to attend. Also, I would encourage all to participate. Specialty Judges Balloting Committee (Joe Vernuccio, Molly Wilder, DiAnn Flory): Molly Wilder reported that 50 ballots were received. All the ballots were opened by Molly and DiAnn Flory with no irregularities reported. The results of the balloting are as follows: Regular Class judge for 2013 are: (1) Mareth Kipp, (2) Al Ferruggiaro, (3) Judy Webb. The Sweepstakes judge for the 2013 classes is: (1) Cathy Nelson, (2) Rena David, and (3) Sharon Howse. Molly stated that the balloting showed interest in all the candidates which in her view showed an able and competitive group. Also Molly stated that the PCTC Board would discuss ways to improve the balloting process at its next meeting. Selection of PCTC Match Judges: Four names were presented for a vote for the fall and winter matches: Sharon Howse, Bitsy Armstrong, Patty Dameron, and Steve Sudcamp. Steve Sudcamp and Sharon Howse were elected by the membership vote. Steve Sudcamp will judge the fall match and Sharon Howse will be invited to judge the winter match. Presentation of the 2009 Annual Awards (Lois Cleland): Fifteen awards were presented for Conformation champions. Six awards were presented for Performance champions. Two special Rescue Awards were presented. The full report will be presented in the newsletter. Special Service Award (John Cleland): The 2009 award was presented to Beth Wilder Wilson for her outstanding commitment and service to PCTC. Nominating Committee Report (Sas Argentine, Ann Gates, and Jackie Sowards): The new slate of officers is as follows: President-John Cleland, Vice President-Lydia Hutchinson, Secretary-Molly Wilder, and Treasurer-Will Flory. Board of Directors: Lynda Hammel, Diane Ondo, and Jackie Sowards. The Secretary received no additional nominations from the membership. The Secretary cast a vote for approval of the nominated slate of officers. All present voted to affirm the presented slate of officers. Old Business: Peggy Slattery stated that in response to Judy Irby Wickham’s concern which was stated under New Business at the 2009 Annual Meeting regarding the PCTC vote which is cast for all CTCA ballots that the PCTC Board decided that the PCTC Delegate would be responsible for disseminating all the voting agendas to the PCTC membership for feedback. New Business: (1) Two new members were voted into membership. They were Lynn Sanderson, sponsored by Judy Irby and Darlene Simpson; and, Sara Fairchild, sponsored by Patty Dameron and Darlene Simpson. (2) Lydia Hutchinson presented information regarding the Foundation of CTCA, which gathers funds and recommends grants concerning health issues affecting Cairn terriers. Lydia encouraged anyone who sells Cairn terriers to please send the names and addresses to Clare Redditt so that they may receive packets about the Foundation. The meeting adjourned at 2:30 pm. - March 14, 2009 The PCTC 2009 Annual meeting was held at the Mt. Vernon Inn in Mt. Vernon, VA.
Officers' Reports President John Cleland: We’ve had another wonderful year. You continued to represent the Potomac Cairn Terrier Club as enthusiastic sportsmen and women. Again, your hard work showed with success in and out of the show ring. You’ve supported all of our events, especially our Specialty. Thank you. The call went out asking you to volunteer, to get involved, and you did. I want to thank each and every one of you who has helped out in any way during the past year. This is your club and we need your hands and ideas. This club belongs to you. Your board is here to serve you, but we can’t unless you let us know what you want. Participation is what makes this club what it is today. Please take a minute and let us know what you would like to see the club do in the coming year and how you would like to volunteer. As always, I am honored to be your president and I am very proud indeed to be a member of the best club in the CTCA. Secretary Peggy Slattery: The Annual minutes for 2008 were typed and presented in the June edition of Thistletalk. PCTC’s regular class judge for 2011 Richard Powell, has been contacted and has accepted the club’s invitation. Also, the 2011 Sweepstakes judge, Joyce Adams-Taylor, has accepted PCTC’s invitation. The Board met 4 times during the past year and the minutes have been distributed. A brief overview has been put in Thistletalk under Board Briefs. The Secretary keeps in touch with AKC and other Cairn club affiliates –such as CTCA. Letters were sent to all club members with the upcoming slate of officers with a notice that any additional nominees were to be sent to the Secretary for the club’s vote at the annual meeting. No additional names were received. I thank all of you for your support during this past year. Treasurer Beth Koris: A copy of the financial report for 2008 may be obtained by contacting Beth Koris via e-mail or phone. Committee Reports Breeder Referral [Roberta Perry, Marsha Quinn]: The Breeder Referral committee provides information to people who are considering adding a Cairn terrier to their family. Conditions in the 2008 economy have been reflected in the number of contacts to our committee. This past year we received an average of 4 contacts per month. If you are a PCTC breeder, owner, or co-owner, you can ask to be put on the referral list when you have a Cairn available to place. Breeder Referral does not use Thistletalk litter announcements or second party information for their referral list. We encourage you to contact us directly if you have a Cairn needing placement. Rescue [Lois Cleland, Veronica Hudak-Moe]: In 2008, 20 Cairns were fostered and placed. Eleven of the foster Cairns were between 4 months and 2 years old. Currently PCTC has 2 Cairns in foster homes. The rescue committee has met to discuss guidelines for future donations to other groups, outreach ideas and to review current rescue forms to determine if changes were needed. The one major thing that rescue is in dire need of is foster homes. Ann Gates, John & Lois Cleland, and I take on the bulk of the fostering and we could really use a few more homes to help out. Even if you’re willing to take a dog while a foster home goes on vacation would be greatly appreciated. If you have an interest in helping with rescue in any capacity please contact one of us. Field Trial Committee [Veronica Hudak-Moe]: The club held 2 field trials in 2008, both of which were held at my home in Haymarket, VA. In May, there were 23 Cairns entered in the races and 11 in Go-to-ground. Photographer Jim Poor came and took portraits of many of the dogs that came that day. In November, there were 46 Cairns entered in the Races and 25 in Go-to-Ground. Thank you to everyone who helped out with the field trials planning and execution. Without you, the field trials cannot continue to be a success. We are always looking for volunteers. If you can help with anything, please let me know. Field Trial Registrar [Judith Simmons]: PCTC held two trials in 2008. However, certificates were only awarded to dogs who earned them at the November 2nd trial. Two Working certificates were earned. One to Ch. Annwood Epitome, owned by Sherry Schenk and the other to Scotty of Sligachan, owned by Susan Hathaway. I also issued two Sporting certificates, both to Ch. Gremlins on the Rocks, owned by Lois and John Cleland. Judith presented the history of PCTC’s field trials, its beginning and how it has evolved to the present. John Cleland requested that Judith submit this outstanding history to Thistletalk. Membership [Veronica Hudak-Moe]: Since the last annual meeting, we’ve had 2 new members. As of this writing, 3 applications are pending. We have 145 members in 105 households. Reed & Becky Sims were voted in as new members in 2008. Ten membership packets were sent in the last year. Match Report [Diane Ondo]: There were two matches held during the last year. The entry for the summer match was 12 dogs. The entry for the winter match was 5. I would ask for volunteers to help coordinate the VA matches as it is more difficult for me to attend. Also, I would encourage all to participate. Ways and Means [Mary & Stephen Sudkamp]: Sales continue to be strong. Ways and Means was present at the club’s specialty show, all field matches and trials. A detailed accounting is provided by the Treasurer in her report. The basket for the CTCA Specialty dinner was handled this year by Lois and John Cleland. Thank you Lois and John. Also, thank you to Sherry Schenk for bringing the Cairn Statues to the February match. Thank you for the opportunity to serve the club. Please keep supporting Ways and Means. PCTC Specialty Weekend 2009 [Ann Gates]: Thanks to my wonderful team, we are on track for a wonderful weekend in April. Special thanks to Molly Wilder for doing the trophies for both the Specialty and Old Dominion. The brochures for the weekend have been mailed out. I encourage everyone to make hotel reservations early. Please makes plans to sign-up for the dinner and take advantage of our hospitality room hosted by Beverly Feldman and Trudi Graham. Also, please buy raffle tickets! The raffle and the auction at the dinner are two ways we off-set the cost of the Specialty. Everything is good to go! See you there. Web Site [Veronica Hudak-Moe]: The web site will be having its 9th anniversary this June. In the last year, the Members Area was enhanced further. Members can still register and login to view an online members’ directory, update contact information, view old editions of the newsletter, and view and print various PCTC forms. In addition, members can view litter announcements, and committee members can have access to create mailing labels and general email lists for mass mailing. Currently in the works is a store front that will allow entry fees, annual dues, and more to be paid online via Google Checkout. Specialty Judges Survey [Joe Vernuccio, Patty Dameron, Beverly Feldman]: In September 2008 the PCTC Board voted to revise the way judges are selected for the annual Specialty beginning in 2012. Accordingly, the PCTC judge’s selection committee was selected by the Board which consisted of Joe Vernuccio, Patty Dameron, and Beverly Feldman. They quickly followed the Board’s directive by sending out a formal plea to club members for judge’s nominations. Over 35 judge’s names were put forth by the membership for regular and sweepstakes classes. The committee was asked to definitely consider foreign judges as options to provide fresh opinions and because the club has not invited one in many years. In most cases, foreign breeder judges will not charge for their judging services so the cost to the club would be for travel and lodging. The committee received 57 ballots back and the following are the results: Regular 2012 classes: 1) Yvonne Catto (Scotland), (2) Chris Carter. The Sweepstakes 2012 classes: (1) DiAnn Flory, (2) Mary Ellen Barnes. Selection of PCTC Fun Match Judges: Four names were presented for a vote for the spring and fall matches: Darlene Simpson, Roberta Perry, Ann Gates, and Dan Quinn. Dan Quinn and Ann Gates were selected by the membership vote. Ann Gates will be invited for the spring match, as Dan Quinn chose to judge the winter match. Presentation of 2008 Annual Awards [Lois Cleland]: Twenty awards were presented for Conformation champions. Two awards were presented for Performance champions. Please refer to the list of Annual Awards for details. Special Service Award: The 2008 award was presented to Ann Gates.. Presentation of the Annwood Cross Trainer Dog Trophy: This trophy was presented to Ann Armstrong Rogers (Bitsy) for her most outstanding multiple champion Ch. Annwood Delegate, JE CD, OA, OAJ, RA. Dusty earned a total of 12 titles in Conformation, Obedience, Earthdog, Agility, Rally and PCTC Field Trials. Nominating Committee Report [Peggy Slattery, Darlene Simpson, Charmaine Fedick]: The new slate of officers is as follows: President-John Cleland, Vice President-Lydia Hutchinson, Secretary-Peggy Slattery, and Treasurer-Will Flory. Board of Directors: Lynda Hammel, Diane Ondo, and Jackie Sowards. There were no additional nominations. The Secretary cast a vote for approval of the nominated slate of officers. All present voted to affirm the presented slate of officers. Old Business: No items were brought up for discussion. New Business: Adjournment The meeting was adjourned at 2:00 PM.
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